1. Booth space is NOT transferrable. Exhibitor tables must be occupied at all times when the dealer’s area is opened to the public (No Exception). Event Staff will not be able to watch any dealer’s booth.
2. No booth space will be fully reserved until payment is received.
3. Each exhibitor will be granted two weekend passes only. These passes will allow entry into the event all 3 days with no special entry to seminars or events that may require an extra fee.
4. Festival participants must have booths completely set up by 3 pm on Friday and remain set up during the entire show through 6:00 pm Sunday. Exhibitors who arrive after doors open to the public may lose their space to those on our waiting list. If you must arrive late or leave early, please let us know in advance or call Jennifer at 276-608-8223.
5. Changing assigned locations or space is NOT possible at the event. Adding racks, additional tables, etc., to your space is permitted as long as you do not exceed the boundary of your paid booth space. Assigned booth locations may not be changed without Haunted Horrors approval. Maximum of two people per 10 x10 booth space are allowed. Additional people and those not indicated in advance may have to pay full admission for entry. Please contact us if you have any questions about your space.
6. Haunted Horrors has the right to refuse or remove any displays of a pornographic or extremely graphic nature. This is a family event. Please notify in advance if you may have material you think may be offensive. We will review said material for approval.
7. Any dealer who appears to be under the influence of drugs or alcohol and displays any disruptive behavior will be asked to leave with no refunds given on any fees paid in advance.
8. The following are NOT permitted: open flames (candles must be inside glass containers), helium balloons, distribution or use of adhesive backed decals, glitter, or confetti. Do not remove or reposition Convention Center planters, furniture, or equipment. Convention Center regulations will be strictly enforced.
9. Signage should be displayed on an easel or hung from pipe and drape using S-hooks. We will have a free literature table for your promotional materials. Please restrict signage and promotional materials to these spaces. Pins, tacks, glue are NOT to be used on tables, linens, drapery or walls at any time. Repair costs will be incurred by any participant causing damage.
10. Celebrities, Readers and Healers are expected to post their fees and services.
11. Good Neighbor Policy: Dealers are asked to observe the “Good Neighbor Policy”. Dealer sales should be conducted in a manner not to be objectionable or offensive to neighboring booths. Dealers playing musical instruments and CDs/tapes during the Festival are often disruptive to readers and healers. If you plan to play music or drum during the Festival, please indicate so on this agreement so that we may place you accordingly.
12. Checks returned for non-sufficient funds will incur a $50.00 fee and may result in loss of space.
13. Once payment is received NO REFUNDS will be offered unless the convention is cancelled by the Event Managers or a disaster occurs preventing the convention taking place.
14. Liability Waiver: Vendors agree to discharge H.A.U.N.T., Haunted Horrors, and it’s staff from any suits or claims based on property/possession loss or damage.
Electricity, internet service and phone lines for credit card machines will be offered through Meadowview Convention Center as a separate cost to the booth rental.
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